Considerations
A stock index fund is an investment vehicle that holds a portfolio of stock that also matches a particular stock index. Use this page to record closing short activity for an index, and specify from which lot ID(s) to allocate shares to cover.
Click one of the icons above to view either a list of the transactions available for that category, or click the Baseline Holdings icon to access the Add New Baseline Holdings page.
Procedure
From the Manually Record Trades page, click the Record Index icon to access the Index - Record Transaction page. From this page, select Cover by ID from the Action drop-down list. The Index - Record Cover by ID Transaction page displays.
Select the account to which to record this transaction, from the In Account drop-down list. If you only have one account, this drop-down list is not displayed.
By default, the Action on this page is set to Cover by ID. To change this, select a different transaction from the Action drop-down list. The fields that display depend on the transaction that is selected.
Enter the date of the transaction in the Transaction Date (mm/dd/yyyy) field. You can also click the Calendar icon and select the appropriate date from the calendar that displays.
Select the Symbol radio button - Enter the security Symbol in the field provided. You can then click Verify to confirm you have entered the correct symbol for the security. Once you click Verify, the corresponding 9-digit CUSIP displays in the CUSIP field.
Select the CUSIP radio button - Enter the 9-digit CUSIP of the security in the field provided. You can then click Verify to confirm you have entered the correct CUSIP for the security. Once you click Verify, the corresponding security symbol displays in the Symbol field.
Note: Once you click Verify, a grid displays at the bottom of the page, if you have lots to cover. This grid enables you to allocate specific shares to cover.
Select the type of security from the Security Type drop-down list. By default, this field is set to Index for this transaction.
To calculate the Total Cost of the transaction, do one of the following:
Select the Price per Share radio button - Enter the Price per Share and the Commission amount + All Fees in the fields provided. Once you have entered this information, click the Calculate Total Cost button. The result displays in the Total Cost field.
Select the Total Cost radio button - If you select this radio button, the Total Cost field becomes active and the Calculate Total Cost button is no longer displayed. Enter the total cost of the trade in the field provided. Be sure to include the total commission amount and any fees.
Use the grid to specify which lot ID(s) to allocate shares to cover. Update the appropriate lot ID(s) with the number of Shares to Cover. To clear the entered lot information, click the Clear button.
To record the Cover by ID transaction, click the Record button. To record the transaction and continue to enter additional transactions, click the Record & Repeat button. To leave this page, without recording the transactions, click the Cancel button.
Example
Click here to view an example of the Index - Record Cover by ID Transaction page.
Click any of the numbered areas below to view the procedure step for the selected field.
